While here at Super Event we are known for our weddings, we are also happy to handle corporate events both large and small. Whether you’re looking to plan a conference or want to throw a memorable party for your employees, our caterers, marquee experts, and planners can help.
Corporate events allow you to celebrate and showcase company accomplishments, create better relationships between clients and staff, and give back to your employees in a fun way. If you’re thinking about planning a corporate event in Sussex and are worried about how to go about it, create a checklist and keep the following tips in your mind to stay organised.
Do Some Research
Whenever you plan an event you should start by researching everything necessary. Start by setting a budget in collaboration with your financial department. This will help you decide on what you can and can’t spend money on. Next, you should think about what kind of event you want to throw. You’ll have the choice to have a staff-only party or you can choose to invite investors and clients, too. At the same time, you should also think about what you want the goal of the event to be. Are you just celebrating a holiday or accomplishment or are you launching a new product or welcoming in a new client? That will determine the structure of your event.
Once you get those basics determined you can decide on a date, time, and location for the event as well as a theme (if you want to have a theme, that is). From here on you should research venues and suppliers for the event. Choose a venue that will have enough space, fit in your budget, and has the right accommodations for any special needs like A/V equipment or WI-FI capabilities. The suppliers you choose should also be able to fit in your budget and provide you with everything that you need. You may also want to look into the entertainment available in Sussex for your party at this point. If you plan to have speakers for the event, research industry leaders or in-house staff that you want to feature.
Book Vendors and Promote the Day
When the research is over and you’ve settled on your final choices for your venue, suppliers, and the like you should begin booking everything necessary. Start by booking your venue for the date and time you want. Then reserve your vendors and your entertainment. If you have to rent any equipment like a projector system or sound system, complete that at this stage. This will ensure that you’ll have everything you need on the day of your event.
You’ll then want to order decorations, invitations, and RSVP cards. If you want to send our save-the-date cards so your guests know to expect an invitation in the near future, you should create and send them out at this point, too. If the event is for staff only you can post notices around the office to announce the event or simply send out emails.
Next, you’ll have to deal with the guest list. You should know who is invited to the event at this point, but there are other things that have to be done. Start by sending out the invitations once they arrive after ordering them. If you are having a large event with clients or investors coming from outside of Sussex, find hotels for them to stay in and reserve them for the proper dates. Once people start to respond to the invitations you can finalise your hotel plan.
What to Expect on the Day
Even if it is the day of the event, there are still things that you’ll need to do. You should check in with your vendors to make sure all deliveries are on schedule and that photographers, musicians, speakers, or other entertainers are running on time. You should also check with your caterers to see that all final preparations have been made to create a successful event.
Once at the venue, do a walk-through to make sure that everything is to your liking. Check the decorations, make sure there is enough seating, and check to see that all necessary equipment is connected properly and ready to be used. All of your vendors should have made their deliveries at this point, too. After you’ve checked to see that everything is set to run smoothly, you can prepare to greet your guests and enjoy your event. Remember, to keep an ear out for any issues that may arise throughout the night and deal with them accordingly.If you follow these tips when you are planning your corporate event, things can run a bit smoother for you and those involved. You can also, of course, contact professionals like those at Super Event, who can help you plan your event in Sussex from beginning to end.